Workspaces and applications

Deploying and Maintaining Assets in Power BI

Kevin Feasel

CTO, Faregame Inc

Workspaces

  • A place in Power BI Online (also known as Power BI Service) to create and share collections of dashboards, reports, datasets, and paginated reports
  • Workspaces are a key method of collaborating with other people from within Power BI Online
  • All users have a "My workspace" for self-created content

Reviewing available workspaces for a user

Deploying and Maintaining Assets in Power BI

Workspace licensing

Collaborator

  • Data analyst / report creator
  • Power BI administrator
  • Data consumer who frequently uses Power BI

Stakeholder

  • Occasional report user
  • Never writes reports
  • Only requires basic functionality

Licensing

  • Must have Pro or Premium Per User licensing

Licensing

  • May have Pro or Premium Per User Licensing
  • No license required to view if running on Premium capacity
Deploying and Maintaining Assets in Power BI

Workspace contacts

  • Points of contact for the workspace--reach out to these people in case of problems
  • By default, workspace admins
  • May also be a defined set of users or groups

A set of contacts for a Power BI workspace

Deploying and Maintaining Assets in Power BI

Workspace roles

  • Admin - Can do anything
  • Member - Can do anything except add new admins, update the workspace, or delete the workspace. May add new people to Member or lower roles. Responsible for apps
  • Contributor - May create, edit, delete, and view content in the workspace. Responsible for report design and deployment
  • Viewer - May view content and interact with dashboard and report elements
Deploying and Maintaining Assets in Power BI

Power BI apps

  • Method to package content for broad distribution
  • Combines dashboards, spreadsheets, datasets, and reports into one place--including multiple reports over several datasets
  • Allows bundling reports together for easy distribution and access
Deploying and Maintaining Assets in Power BI

Types of Power BI apps

Organizational app

  • Available to people within your organization
  • Intended to be a "complete picture" including data

Template app

  • Used to deploy content to external users
  • Allow users to connect their own data into a pre-created dashboard
  • Can host on Microsoft AppSource and give (or sell) to the general public
  • Hundreds of template apps are available in the Power BI marketplace
Deploying and Maintaining Assets in Power BI

App licensing

  • If the app is not hosted in Premium capacity, all business users need Pro or Premium Per User licenses to view the app
  • If the app is hosted in Premium capacity, users without Pro or Premium Per User may have limited view access
Deploying and Maintaining Assets in Power BI

Let's practice!

Deploying and Maintaining Assets in Power BI

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