Data governance and data management plan

Responsible AI Data Management

Maria Prokofieva

Lead ML engineer

Data governance

Outlines the data management policies and standards within an organization or project
How data is acquired, stored, accessed, managed, and disposed of
Aligns with the responsible data dimensions
Specifies roles and responsibilities

A HIPAA compliance policy may include:

A checklist
Person responsible for obtaining informed consent and documenting it
Storage, access, and security protocols

Data governance

Internal processes
Tools and technology
Metrics and methods for measuring and maintaining data quality
Bias detection steps and mitigation techniques
How fairness is defined

Data governance

Data management plan (DMP)

Formal document
What
Who
When
How
Made available for external audits
Accountability and transparency

HIPAA DMP:

Audit frequency
Scope
Tests
Data encryption standards and management

Making a DMP

Multiple stakeholders:
- Project managers
- AI developers
- IT specialists
- Legal advisors
- Executives
- ...
Some cases require approval
Reviewed and updated regularly

Committee

Key elements of DMP

No standardized format for a DMP
Guidelines or templates may be provided

data management

Common sections in a DMP document:

Data collection and consent
Data usage
Data security and storage

Dental chatbot: DMP

Consent process
Consent documentation
Type of data
Data rights

dental chatbot logo

¹ Image by Streamline HQ

Dental chatbot: DMP

2. Data usage:

How data is used
Access and sharing permissions
Prohibited actions

3. Data storage and security:

Storage and encryption
Security measures

dental chatbot logo

¹ Image by Streamline HQ

Let's practice!

Responsible AI Data Management

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